Inventory current AI tools
Ask departments what they use, including free services, personal accounts, built-in software features, browser tools, and paid subscriptions.
Look for overlap
Multiple tools may perform similar writing, summarizing, meeting, search, or automation functions. Standardization may reduce cost and make training easier.
Evaluate before adding
Ask what problem the new tool solves, whether current systems already provide similar capability, who will administer it, and what information it will access.
Give each tool a reason to exist
The goal is not forcing every use case into one platform. The goal is making sure every approved tool has a clear business purpose and owner.
How McComb Services can help
McComb Services can help organizations apply practical guidance around AI strategy, vendor management, technology assessments, AI governance, cybersecurity, and cost planning. The goal is to turn the issue into clear, manageable next steps.